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Senior Payroll Specialist
Frontline Wildfire Defense
Accounting & Finance
USD 105k-125k / year + Equity
Posted on Jan 31, 2026
*Please note that we do not accept unsolicited candidate introductions, referrals, or resumes from external recruiters or staffing agencies.
Senior Payroll Specialist
Location: While this role is remote, this role requires the candidate to be located in the PST or MST area.
About Frontline Wildfire Defense
Founded in 2017 by landscape ecologist and fire mitigation expert Harry Statter, Frontline developed the first fully integrated wildfire defense system to stop the leading cause of home loss in wildfires: ember-driven ignition. The system combines exterior sprinklers, full-coverage design, and connected software for remote monitoring and response, allowing homes to protect themselves long after families evacuate or infrastructure fails.
Proven effective during the 2025 Los Angeles wildfires, 96% of homes with Frontline systems survived. That success has earned top industry recognition, including Frontline being recognized as one of TIME’s Best Inventions 2025 in the Green Tech category and receiving the PCBC Gold Nugget Award for “Most Innovative Housing Concept” and the Best of IBS Award for “Best Home Technology.”
As wildfires grow hotter and more frequent, our vision is to give people the tools and strategies to live safely with fire. We’re building a mission-driven team creating real-world solutions in wildfire safety and climate tech.
About This Opportunity
The Senior Payroll Specialist will be responsible for owning and managing all aspects of payroll operations across the organization, ensuring accurate, compliant, and timely payroll processing. You will serve as the subject matter expert for multi-state payroll, payroll tax compliance, and payroll systems, processing payroll using QuickBooks Online (moving to ADP in the near term) while managing benefit deductions, reconciliations, and reporting.
Key Responsibilities
Payroll Operations & Compliance
- Process multi-state payroll for hourly and salaried employees and 1099 contractors, including commissions, bonuses, and equity compensation using QuickBooks Online.
- Ensure compliance with payroll tax regulations and wage & hour laws across all operating states.
- Create and manage payroll tax accounts when employees are hired in new states.
- Serve as the primary owner of payroll systems and processes.
Audits, Investigations & Reporting
- Support payroll audits and ensure timely and accurate submission of payroll tax filings and required state and federal reports
Payroll Processing
- Process multi-state payroll for both hourly and salary employees, and 1099 contractors, commissions, bonuses, and other special payments using Quickbooks online.
- Completes payroll operational activities including adjustments, audits, reporting, regulatory filing, etc.
- Create new payroll tax accounts when an employee is hired in a new state.
- Manage payroll tax reporting for multiple states. Maintain a thorough tracking system for payroll tax frequencies, unique circumstances, and ensure QBO is set up correctly.
- Manage proper benefit deductions and reporting with HR.
- Submit FSA and HSA contributions after each payroll.
Record Keeping & Reconciliation
- Manage all onboarding and reporting required for new hires.
- Maintain accurate and confidential employee payroll records, including new hires, terminations, changes in compensation, and benefits.
- Manage complex commission tracking and maintain commission statements for the internal sales team.
- Reconcile all payroll-associated accounts on both the P&L and B/S.
- Reconcile monthly health insurance invoices and 401k deductions.
Compliance & Reporting
- Troubleshoot errors with QB Time, whether it be employee errors, exporting, mapping, etc.
- Ensure all labor associated to a project is imported correctly on the QB job costing module.
- Understand the purpose of all QB Time fields including Classes, Service Items, Billable, etc.
- Preparing periodic payroll reports for review by management.
- Monthly Worker’s Compensation reporting.
New Software Implementation
- Spearhead the implementation and adoption of the following: QuickBooks Online to ADP Workforce & QB Time Tracking to Service Titan Time Tracking (Target Implementation Kick-Off Q1 2026)
- Mileage tracking in Ramp
Qualifications
Must-Have:
- Minimum of 7–10+ years of experience in payroll, including multi-state payroll processing.
- Construction industry experience.
- Strong understanding and hands-on experience with Non-qualified Stock Options (NSO) and Incentive Stock Options (ISO).
- Proficiency in Google Suite, QuickBooks Online and QB Time (formerly TSheets).
- Experience with blended rate calculations.
- Experience managing complex commission structures, including tracking and processing.
- Working knowledge of basic accounting principles and payroll best practices.
- Understanding of the Job Costing module in QuickBooks Online.
- High level of numerical aptitude with exceptional attention to detail and accuracy.
- Ability to multi-task effectively, work well under pressure, and maintain strong organizational skills.
- Excellent communication, interpersonal, and time management skills.
Nice-to-Have:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience with Sage Intacct, ADP Workforce, ServiceTitan, Expensify, and Ramp.
- Strong analytical skills with the ability to identify issues and propose effective solutions.
Compensation & Benefits
- Pay Range: $105,000 - $125,000 based on experience.
- Company-provided equipment.
- Medical, Dental, and Vision insurance.
- 401(k) Plan.
- Flexible time-off policy + 10 paid holidays per year.
- Remote-Based work environment, offering autonomy and flexibility
- Join a passionate, mission-driven team making a real difference.
- And much more!
Join Our Mission!
If you're excited about designing innovative wildfire defense systems that help protect homes and communities, we want to hear from you! Apply today and become part of a fast-growing team with purpose and innovation at its core.
Diversity and inclusion are essential values at Frontline. We know we'll do our best and most impactful work when we feel we're represented, and we belong. We encourage talented people from a wide variety of backgrounds and experiences to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.