About Frontline Wildfire Defense

• Process multi-state payroll for both hourly and salary employees, and 1099 contractors, commissions, bonuses, and other special payments using Quickbooks online.
• Completes payroll operational activities including adjustments, audits, reporting, regulatory filing, etc.
• Create new payroll tax accounts when an employee is hired in a new state.
• Manage payroll tax reporting for multiple states. Maintain a thorough tracking system for payroll tax frequencies, unique circumstances, and ensure QBO is set up correctly.
• Manage proper benefit deductions and reporting with HR.
• Submit FSA and HSA contributions after each payroll.

• Manage all onboarding and reporting required for new hires.
• Maintain accurate and confidential employee payroll records, including new hires, terminations, changes in compensation, and benefits.
• Manage complex commission tracking and maintain commission statements for the internal sales team.
• Reconcile all payroll-associated accounts on both the P&L and B/S.
• Reconcile monthly health insurance invoices and 401k deductions.

• Troubleshoot errors with QB Time, whether it be employee errors, exporting, mapping, etc.
• Ensure all labor associated to a project is imported correctly on the QB job costing module.
• Understand the purpose of all QB Time fields including Classes, Service Items, Billable, etc.
• Preparing periodic payroll reports for review by management.
• Monthly Worker’s Compensation reporting.

• Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.
• Construction experience is a plus.
• Minimum of 7 years of experience in payroll, which includes multi-state payroll.
• Must understand and have experience with Non-qualified Stock Options (NSO) and Incentive Stock Options (ISO).
• Working knowledge of basic accounting principles and best practices for payroll processing.
• MUST be proficient in Quickbooks Online and in QB Time (formerly TSheets).
• Understand how the Job Costing module works in QBO.
• High numerical aptitude.
• Experience with Expensify, GSuite, MS Office a plus.
• Detail-oriented with a high level of accuracy in work and documentation.
• Multi-task w/ ease, work well under pressure, and strong organizational skills.
• Strong analytical skills with the ability to identify issues and propose effective solutions.
• Excellent communication and interpersonal skills.
• Strong time management skills.

• Pay Range: $75,000 - $95,000 based on experience.
• Company-provided equipment.
• Medical, Dental, and Vision insurance.
• 401(k) Plan.
• Flexible time-off policy + 10 paid holidays per year.
• Remote-Based work environment, offering autonomy and flexibility
• Join a passionate, mission-driven team making a real difference.
• And much more!