About Frontline Wildfire Defense

• Develop, maintain and manage a comprehensive HR compliance framework across all HR functional areas.
• Identify, assess, and mitigate HR compliance risks through policy development, control implementation, and education.
• Serve as the subject matter expert on multi-state employment law, including CA-specific laws, federal regulations.
• Provide strategic oversight of Leave of Absence programs and Time Off programs that are in compliance with all states the Company is operating in.
• Manage the lifecycle of all employment-related agreements, including coordination with legal and internal stakeholders.
• Ensure that the Company maintains accurate and compliant personnel records, including regulatory documentation and signed agreements.
• Oversee labor law poster compliance, including reviewing and updating postings and liaising with third-party vendors as needed.
• Maintain in-depth knowledge of employment law and HR compliance requirements, and collaborate cross-functionally to integrate compliance into key HR and business processes.

• Lead regular internal HR compliance audits; track issues to resolution and implement best-practice corrective actions.
• Conduct or oversee audits of processes, practices, and data to ensure legal and policy adherence.
• Research, prepare, and respond to claims, regulatory inquiries, and audits.
• Aggregate and analyze HR data to develop actionable compliance reports and dashboards for leadership.
• Ensure timely and accurate submission of required federal and state reports.

• Develop, revise, and maintain HR policies and procedures to align with evolving laws, insurance, and business needs.
• Oversee implementation of changes required due to legal or regulatory updates.

• Deliver and support training programs for HR and business leaders on compliance matters (e.g., wage & hour, leave laws, meal & rest breaks, documentation best practices).
• Build collaborative relationships at all levels across the enterprise resulting in stakeholder alignment, effective communication strategies and overall satisfaction with HR Compliance practices.
• Support leadership by developing compliance training, tracking metrics, and addressing escalated issues.
• Develop, implement, and oversee compliance programs and policies related to HR laws and regulations.
• Monitors federal and state legislation and regulations as they relate to employment and human resources
• Conduct regular audits of HR policies and practices to identify areas of potential risk and recommend improvements.
• Provide guidance and advice to management on compliance-related issues, including workplace policies and regulations.
• Prepare and maintain comprehensive documentation related to HR compliance activities, audits, and training efforts.
• Update and maintain employee records in compliance with regulatory requirements

• Process multi-state payroll for both hourly and salary employees, and 1099 contractors, commissions, bonuses, and other special payments using Quickbooks online.
• Completes payroll operational activities including adjustments, audits, reporting, regulatory filing, etc.
• Create new payroll tax accounts when an employee is hired in a new state.
• Manage payroll tax reporting for multiple states. Maintain a thorough tracking system for payroll tax frequencies, unique circumstances, and ensure QBO is set up correctly.
• Manage proper benefit deductions and reporting with HR.
• Submit FSA and HSA contributions after each payroll.

• Manage all onboarding and reporting required for new hires.
• Maintain accurate and confidential employee payroll records, including new hires, terminations, changes in compensation, and benefits.
• Manage complex commission tracking and maintain commission statements for the internal sales team.
• Reconcile all payroll-associated accounts on both the P&L and B/S.
• Reconcile monthly health insurance invoices and 401k deductions.

• Troubleshoot errors with QB Time, whether it be employee errors, exporting, mapping, etc.
• Ensure all labor associated to a project is imported correctly on the QB job costing module.
• Understand the purpose of all QB Time fields including Classes, Service Items, Billable, etc.
• Preparing periodic payroll reports for review by management.
• Monthly Worker’s Compensation reporting.

• Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.
• Construction experience is a plus.
• Experience with Expensify, GSuite, MS Office a plus.
• Detail-oriented with a high level of accuracy in work and documentation.
• Multi-task w/ ease, work well under pressure, and strong organizational skills.
• Strong analytical skills with the ability to identify issues and propose effective solutions.
• Excellent communication and interpersonal skills.
• Strong time management skills.

• Minimum of 7 years of experience in HR compliance.
• Deep knowledge of federal and California employment laws; familiarity with laws across other key U.S. states.
• Demonstrated experience conducting audits, managing compliance investigations, and responding to legal/regulatory claims.
• Ability to interpret legislation, perform legal research, and translate complex compliance issues into business solutions.
• Excellent written and verbal communication skills; able to build relationships across HR, Legal, Operations, and senior leadership.
• Proficiency in HRIS (Company uses Eddy) and reporting/analytics tools.

• Minimum of 7 years of experience in payroll, which includes multi-state payroll.
• Must understand and have experience with Non-qualified Stock Options (NSO) and Incentive Stock Options (ISO).
• Working knowledge of basic accounting principles and best practices for payroll processing.
• MUST be proficient in Quickbooks Online.
• MUST be proficient in QB Time (formerly TSheets).
• Understand how the Job Costing module works in QBO.
• High numerical aptitude.

• Pay Range: $75,000 - $95,000 based on experience.
• Company-provided equipment.
• Medical, Dental, and Vision insurance.
• 401(k) Plan.
• Flexible time-off policy + 10 paid holidays per year.
• Remote/Field-Based work environment, offering autonomy and flexibility
• Join a passionate, mission-driven team making a real difference.
• And much more!